Security Policies for Volunteers

To ensure the safety and well being of the students of St. Philip and St. Augustine Catholic Academy, all volunteers and coordinators must complete the Safe Environment paperwork and training as stipulated by the Diocesan security requirements. In addition, all persons volunteering at St. Philip and St. Augustine Catholic Academy are required to have clearance from an individual security background check prior to volunteering in any capacity at St. Philip and St. Augustine Catholic Academy. No person may volunteer in any capacity unless and until they have been notified by the St. Philip and St. Augustine Catholic Academy School Office of clearance through this procedure. 

All persons volunteering at St. Philip and St. Augustine Catholic Academy must have documented proof of their completion of a Diocesan approved Safe Environment training class annually. Volunteers who have previously completed the Safe Environment requirements must take an online refresher course annually in order to volunteer.

For more information, please contact Ana Rogel at [email protected] or  214.381.4973. 
 

Steps To Become a Cleared Volunteer at St. Philip and St. Augustine Catholic Academy
 

For NEW volunteers only

To become a “cleared” volunteer within St. Philip and St. Augustine Catholic Academyl, adults must meet each of the following requirements:
 

1. Complete the Safe Environment Screening Form. This form is located at this secure link (which opens a new browser window). Using these secure online forms sends your information directly to the Safe Environment office.
2. Read the Parish and Diocese of Dallas’ Safe Environment Manual available in PDF form by clicking here and the Diocese of Dallas’ Policy on Sexual Misconduct available here. (A new browser window will open.).
3. Attend a Family of Faith awareness training session. See a schedule of upcoming sessions below. These sessions are listed in the bulletin every Sunday.
4. A "one on one" interview is required for all new volunteers. Please email Ms. Rogel at [email protected] in the school office to set up an interview time.

All NEW SPSA Volunteers must attend the Family of Faith awareness training session which includes a video from the Bishop.

Please do not bring children to the session. Please do not arrive late to the session. Latecomers will be asked to come on another date.

In order to protect the children, youth, and vulnerable adults of our parish, Prince of Peace has taken positive steps to provide a safe and secure environment. Our "Family of Faith" program fulfills the diocesan requirements of the Safe Environment Program which has been mandated by the court system of Dallas County. You can also attend a Family of Faith class at another parish in the diocese. Click here for a listing of upcoming classes in the area.

Annual Awareness Update For Previously Cleared Volunteers at St. Philip and St. Augustine Catholic Academy
 

To remain Safe Environment cleared under the Diocesan Safe Environment Program, all cleared people; including staff members, volunteers, and others; must annually update their Safe Environment training here. Please update your Safe Environment training by August 1 annually.

Cleared people will receive an email near the first of their one year training anniversary month prompting them to update their training. This email notice is dependent on a current email existing for the cleared person in the Safe Environment database.

Please check your Safe Environment database record to ensure a current email is listed. Directions for accessing and correcting this information are outlined below.

Please update your training as soon as possible after receiving the update notice.

Only ONE training course must be completed. You may find a training course and fulfill the update requirement one of two ways: by attending a live training session or by completing an on-line program.

The Diocese will no longer accept as update training a video that an individual has watched and used repeatedly for update training purposes. Please select a different training video to watch from your last submitted update training. Training videos used consecutively WILL NOT be accepted.

To Update Training Online

The SE Database lets you maintain your cleared status without leaving your home and on your own schedule. You do not need to download, print or send in any documentation to the church office. Once completed, the SE Database program will automatically notify the Safe Environment office that your training was updated. To access the SE Database classes, please follow the directions below.

SE Database Program Directions:
 

1. Please go to: https://dallas.setanet.org/obligations.php

​Type your first and last name and street address, then click search. To access your record, your name and address must exactly match the way this information is stored in the database.  If you are unable to access your record, it is most likely that this information is entered differently or you simply mistyped the information.  Please try again using likely alternatives.  If you still cannot access your record, please contact Ms. Rogel at [email protected]. Once in the system, you may change your information as needed.

Then, click on “update information and continue” at the bottom of the screen.

1. This new page contains a listing of all the Safe Environment classes you have taken.
2. Immediately under the “Welcome Your Name” banner, you will find a choice to “View all Online Courses.” Click on that.

Clicking on a listed online course will log you into the course immediately. If you have a current email address in the database, you will receive a confirmation email from the Diocese once you have successfully completed your update training. You are now done; the Safe Environment Director will also receive a copy of this email.

Live Training Session

Volunteers may also attend live Safe Environment training sessions offered throughout the Diocese. Please fax, mail or drop-off at the School office the training certificate you will receive after attending a live session.


To Report Suspected Safe Environment Violations
TX Dept. of Family and Protective Services 
Tel:  800.252.5400
(if an emergency call 911)

CONTACT AT THE DIOCESE OF DALLAS
Ms. Brenda Martinez
Safe Environment Director
214.379.2812

CONTACT AT SPSA
Ms. Ana Rogel
Safe Environment Officer
214.381.4973